Factors to Be Considered When Designing a Computer-Based Workstation

Storage Requirements

• A well-designed computer workstation enables you to streamline your office space by condensing many of your storage needs into one area. First of all, consider what hardware items you will be using: processor, monitor, keyboard, mouse, scanner, printer, telephone and fax machine. You need to incorporate suitable surfaces to place all of these. You might also want to add storage space for files, disks and consumables such as printer paper. This could mean adding a filing cabinet, drawers, shelves or cupboards to the basic desk space.

Location

• Think about where your workstation is to be positioned. You need to choose somewhere with plenty of light and a power supply. Once you have decided where it is to go, you can calculate the dimensions of your workstation. Corner workstations usually represent the most efficient use of available space.

Usage Patterns

• Before designing your workstation, you need to carefully assess your personal usage requirements. For example, think about whether you require additional surface area beside your monitor for writing notes or resting folders. Consider which items you use the most, and what tasks you carry out most frequently. Your layout should then be designed to maximize economy of motion in order to save time and increase work output.

Style and Materials

• Workstations can be made from chipboard, wood, metal or glass. Choose materials that will be practical and hard-wearing and that will fit in with your existing decor. Modern workstations should be ergonomically designed, which means that they should combine ease of use with maximum efficiency, while still being safe and aesthetically pleasing.

Budget

• When planning your budget, do not just think about the basic materials for constructing your workstation, but also take items such as screws, wood glue and tools into account. Buy the best materials that you can afford so that your workstation will be sturdy and durable.

Health and Safety

• Your workstation must be designed to meet basic safety requirements. For example, the desktop should be at the correct height for typing, and your monitor should be positioned at eye level, and 18 to 24 inches from your face, to protect your wrist and your eyesight. The keyboard should be directly in front of the monitor, with your mouse beside it. If you often use your printer, do not position it under the desk, as you will be at risk of constantly hitting your head.